Maintenance: Users

<div class="left">The Five User LevelsLevel 0; the Anonymous User: This level is the default level. Someone visiting your n-gen.net CMS from a browser (without any login) will have user level 0. If any function on the page requires any kind of login a user with level 0 will not be granted access to these functions. In the page editor level 0 = "Viewable by EVERYONE". Level 1; the Registered User: This level is the lowest level of permissions. The Anonymous User can register him or her self simply by filling the <a href="/registration.aspx" onclick="window.open(this.href; 'UserRegistrationForm'; 'resizable=yes;status=yes;location=no;toolbar=no;menubar=no;fullscreen=no;scrollbars=no;dependent=no;width=480;left=10;height=640;top=10'); return false;" title="Click to open User Registration Form in a popup window....">User Registration Form</a>. The Admin will be notified by mail that a user has registered. In the page editor level 1 = "Only REGISTERED users". A page with restrictions "Only REGISTERED users" will not be accessible by Anonymous Users. Level 2; the Authorized User: A level 2 users requires an admin's approval - the admin must know the user's identity - before the admin manually elevate the registered to authorized user. Only a level 2 (or higher) user can see the content of the calendar and make reservations. In the page editor level 2 user = "Only AUTHORIZED users". A page with restrictions "Only AUTHORIZED users" will not be accessible by Anonymous Users or Registered Users. Level 3; the Admin User: The Admin level grants the user both read and write permissions to all pages. All restricted pages will be readable to level 3 users. Admins can manage the content of the site; alter the layout and change the styles and delete all content. The Admin can also see the Global Variables but not change them. Level 4; the Owner User: The Owner User is the highest level of users. Owners have all the privileges of the level 3 (Admin) Users and furthermore only the Owner is allowed to:<ul style="list-style-type: square;"> <li>Change the Global Variables;</li> <li>Edit system files (use the Source Code Editor)</li> <li>Manage other users; only a level 4 user (Owner) can elevate other user accounts to level 4 and by that create another Owner or promote an existing user to Owner status.  </li></ul>  Note For simplicity both level 3 (Admin) and level 4 (Owner) accounts are referred to as "Admins" through out hel.n-gen.net except from this specific page.  <img alt="" src="https://help.n-gen.net/images/HowTo/HowTo_UserManager07.jpg" style="width: 270px; height: 566px;" />  Example mail to new level 3 (Admin) users</div><div class="main"><h2>Handling User Accounts</h2>There are two different methods for adding users:<ol> <li> Using the <a href="/registration.aspx" onclick="window.open(this.href; 'UserRegistrationForm'; 'resizable=yes;status=yes;location=no;toolbar=no;menubar=no;fullscreen=no;scrollbars=no;dependent=no;width=480;left=10;height=640;top=10'); return false;" title="Click to open User Registration Form in a popup window....">User Registration Form</a>. </li> <li> Using the User Management Tool. </li></ol>The difference between the two methods is that the User Registration Form allows anyone to register as a user. But only as a »Registered User« or »Level 1 user« (see explanation in the left column). It means that a »Level 4 user« (Owner) must utilize the User Manager to change the level of the user's privileges if the user needs more privileges than a Level 1 user.The User Manager; however; will always create a Level 3 user (an Admin User). Also the Admin User will automatically receive an email with his or her username and a default password that needs to be changed as soon as possible by the new level 3 user (Admin). <h3>How to use the User Manager </h3>Log on as admin to access the Webmaster or Admin Cube. Click or tap this icon<section class="cube"><canvas height="112" id="user" width="112"> </canvas> <script>var canvas = document.getElementById('user')</script> <script src="/scripts/cubeUser.js" type="text/javascript"> </script></section>on the facing side to launch the User Management Tool.After clicking the <img alt=":-)" height="23" src="/images/adm/smileys/regular_smile.png" title=":-)" width="23" /> icon you will see the User Account List:<img alt="" class="niceImage" src="/images/HowTo/HowTo_UserManager01.png" style="width: 797px; height: 78px;" />The User Account List: When the list is populated by multiple users you can sort them by clicking the column header.Click <img alt=" + " src="/images/adm/plus.gif" style="width: 12px; height: 14px;" /> to create a new Admin User (Level 3) Click <img alt=" Edit... " src="/images/adm/pencil.png" style="width: 16px; height: 16px;" /> to edit an existing user Click <img alt=" × " src="/images/adm/Grid_ActionDelete.gif" style="width: 14px; height: 14px;" /> to delete an existing user.<h3>Creating a new user account</h3><img alt="" class="niceImage" src="/images/HowTo/HowTo_UserManager02.png" style="width: 295px; height: 230px;" /> All level 4 users (Owners) can create a new level 3 (Admin) account by filling the above form. The form is opened by clicking the <img alt="" src="http://help.n-gen.net/images/adm/plus.gif" style="width: 12px; height: 14px;" /> in the top left corner of the User Account List.  After the account is created the level 4 user does not need to do anything else - the new user can edit all his or her personal information during the login process except changing the username. A username can  only be changed by a level 4 user. See "Editing an existing user account" below. In the auto generated mail to need Admin users; see example in the left column; the user is urged to change his or her password as soon as possible. The mail provide a direct link to the login page of the site. If a level 4 user (Owner) wants to check wether a new Admin user has changed password currently the only way is to go to the <a href="/login.aspx" onclick="window.open(this.href; 'Logintohelp.n-gen.net'; 'resizable=yes;status=no;location=yes;toolbar=no;menubar=no;fullscreen=no;scrollbars=no;dependent=no;width=640;left=100;height=480;top=50'); return false;" title="Click to see the login form in a new page/tab...">login form</a> and try to login with the issued username and the password "demo". If the level 4 user (Owner) can login the level 3 user (Admin) has not changed the default password. <h3>Lost Password</h3>As you can see from the User Account List in the top of this page and the two forms a level 4 user (Owner) cannot see; change or reset the user password. The password is stored in an encrypted version in a database table. It can only be changed by the user. If the user forget his or her password the user can request a mail containing his or her password hint but not the password itself. If the user cannot remember the password after receiving the hint the account is useless and must be deleted and a new account must be created. The new account can be created by the user using the <a href="/userregistration.aspx" onclick="window.open(this.href; 'UserRegistrationForm'; 'resizable=yes;status=yes;location=no;toolbar=no;menubar=no;fullscreen=no;scrollbars=no;dependent=no;width=480;left=10;height=640;top=10'); return false;" title="Click to open User Registration Form in a popup window....">User Registration Form</a> and create a level 1 (Registered user). After the user has created a new account a level 4 user (Owner) can assign a higher security level to this specific account. Alternatively a level 4 user (Owner) must create a new level 3 (Admin) account; see "Create a new user account". <h3>Editing an existing user account</h3>By clicking the <img alt="" src="/images/adm/pencil.png" style="width: 16px; height: 16px;" /> icon left of the user information in the User Account List you will open the below form:<img alt="" class="niceImage" src="/images/HowTo/HowTo_UserManager03.png" style="width: 295px; height: 277px;" />The information in the fields above is the default information when the n-gen.net CMS is installed. The default user account is a level 4 (Owner) account because only level 4 users (Owners) can create new level 3 and 4 (Admins and Owners) accounts. All the information related to an account can be edited except the password and password hint. Those info can only be edited by the user by means of the  <input class="btnBlueWhite" id="editUserButton" name="editUserButton" onclick="alert('This is just an example button!')" type="submit" value=" Edit User Info " /> button from the login page. <h3>Deleting a user account</h3>To delete a user account click the <img alt="" src="/images/adm/Grid_ActionDelete.gif" style="width: 14px; height: 14px;" />  icon left of the user information in the User Account List.If the user account is the only level 4 (Owner) account the user cannot be deleted because then it is not possible for anyone to manage users. Remember that only level 4 (Owners) accounts have the privilege to create; edit and delete user accounts. If trying to delete the last/only level 4 (Owner) account you will see this:<img alt="" class="niceImage" src="/images/HowTo/HowTo_UserManager04.png" style="width: 484px; height: 170px;" title="You cannot delete the only Level 4 account!" />If the user account you want to delete has created any pages [normally this relates only to deleting a level 3 (Admin) or a level 4 (Owner) accounts] the user account cannot be deleted until these pages are deleted or another level 3+ user has taken ownership of the pages. To take ownership of a page simply open the page from the account that will be the future owner and save it again.If the user is owner of one or more pages the deletion will be aborted and you will see this:<img alt="" class="niceImage" src="/images/HowTo/HowTo_UserManager05.png" style="width: 485px; height: 198px;" title="If the user is owner of any pages the deletion will be aborted..." /> If the user account is not the last/only level 4 (Owner) account and the user is not the owner of any pages the account can be deleted:<img alt="" class="niceImage" src="/images/HowTo/HowTo_UserManager06.png" style="width: 485px; height: 198px;" title="User Account is ready for deletion!" />Simply click the blue <input class="btnBlueWhite" id="delUserButton" name="delUserButton" onclick="alert('This is just an example button!')" type="submit" value=" Delete account "xy" " /> - button to confirm deletion. After deleting any user account you will be redirected to the User Account List.      </div>

Last updated 09-10-2020 09:44:00